Organise a charity Christmas quiz in 6 weeks

Organise a charity Christmas quiz: hall or online, rounds, teams, sign-up through the donation page and prizes within the raffle rules in Belgium.

In short You can organise a charity Christmas quiz in six weeks with four to six people. Choose a hall or online, build six rounds of ten questions, let teams sign up through a donation page and keep prizes within the raffle rules. That way you know in advance what you may do, what it costs and whom to thank.

This article describes the rules in Belgium.

Why does a Christmas quiz work for a charity?

A Christmas quiz brings people together around a fixed price per team, without stalls, public road permits or a stage. You need a hall or a video link, a quizmaster and a list of questions.

The proceeds come from the sign-ups and from what teams raise beforehand in their network. That second part is often forgotten, but it grows your reach.

Hall or online: what do you choose?

A hall gives atmosphere and is ideal for an existing community, such as a school, a parish, a sports club or a company. Online you reach scattered supporters and pay no hall rent.

  • Hall: allow 2 hours of programme, tables of 4 to 6 people and a good sound system.
  • Online: choose a video platform where teams sit in separate rooms and answer through a shared form. Test it a week ahead with the quizmaster.
  • Hybrid: a hall for the local teams and a link for those who live far away.

How do you build the rounds?

A good Christmas quiz has six rounds of ten questions, with a short break after the third round. That fits in about 2 hours and leaves room for a word about your charity.

  • Round 1: Christmas music, play a 15-second clip.
  • Round 2: Christmas films and Christmas traditions in Flanders and around the world.
  • Round 3: photos and riddles about your own organisation.
  • Round 4: estimation questions, where the closest answer wins.
  • Round 5: a creative task, such as building a Christmas tree from whatever is on the table.
  • Round 6: the final, with questions that keep the tension until the last minute.

How do teams and sign-up work?

Let every team sign up through your donation page. That way the amount is fixed straight away, the captain gets a confirmation and you do not have to chase bank transfers. A team of 4 to 6 people is a good size.

An example: offer a sign-up of €40 per team, with a second amount for a larger team. Put the amount and the explanation in the label, so nobody has to guess what they pay for.

Ask the captain to put the team name in the message field. Say so in your invitation, because the field is optional.

What about prizes and raffles?

As soon as you sell tickets or draw prizes, you fall under the lottery legislation. According to the sources below, a raffle without permission has hard limits.

  • An association recognised by the college of mayor and aldermen, for a social or charitable purpose.
  • At most four times a year, at municipal level.
  • At most €5 per ticket and at most 1,000 tickets per raffle.
  • Only prizes in kind with a market value of at most €500, sponsored prizes included.
  • At least 70 percent of the proceeds to the cause, at most 30 percent to expenses.

Anything beyond those limits needs permission from the municipality. Selling tickets through a website or across several provinces needs permission from the National Lottery. Treat online tickets as requiring a permit until you have checked with them. More in the article on raffles and lotteries.

And the prize for the winning team?

A prize for the best team is something other than a raffle ticket, but we cannot confirm whether your prize formula falls under the lottery rules. Ask your municipality before you announce the prizes.

The safest choice: pick symbolic prizes, such as a cup, a basket of local products or a thank-you from the quizmaster. If draws are added, stick to the limits above and mention them in your rules.

Tax certificate and privacy at a quiz

According to FOD Financiën, the Belgian federal tax authority (checked on 9 October 2026), the tax reduction is 30 percent for gifts since 1 January 2025, from €40 per year and per institution. A gift must be without anything in return, and you must be a recognised institution to issue a certificate.

A quiz sign-up gives the team something back. So promise no certificate for the entry fee itself. An extra, free gift from a supporter can be made separately.

Want to e-mail after the quiz? Assume consent and include an unsubscribe link in every e-mail. That is the safe starting point according to the recommendation of the Data Protection Authority, whose final status is not confirmed. A tick box at sign-up, not pre-ticked, settles that.

A six-week plan

Six weeks is plenty for a hall quiz, and an online quiz needs 3 weeks. The full playbook is in the playbook for a Christmas fundraiser.

  • Week 1: fix the date, hall or platform, quizmaster, rules and prizes.
  • Week 2: set up the donation page and write the questions.
  • Week 3: send invitations and look for sponsors.
  • Week 4: first reminder and a test of sound or video link.
  • Week 5: final sign-ups, seating plan, answer sheets.
  • Week 6: quiz, thank-you message within 48 hours.

More ideas for combining your quiz with another format are in the Christmas fundraising ideas for a charity.

How to do it with WeGlow.world

With WeGlow.world you set up a donation page in three steps: amount, personal details and overview. You can offer one-off and monthly gifts, each with its own amounts and a label per amount, and the page works on a phone. First name and e-mail address are required, so you can always reach the captain.

Let every team start its own action page, so each asks its own network for a contribution and you watch the totals grow. A thank-you text is sent as soon as a gift arrives. That only works if you fill it in.

Want an extra layer? The four Christmas experiences are still a concept until the official launch, so only plan around them once confirmed. In the Card Wall every card hangs as an envelope on a string, with a stamp per gift. After the quiz you can invite teams to hang a card on it. Also look at the Starry Sky, where every gift becomes a star. For an online quiz that works well as a closing moment, see the article on a digital Christmas experience.

Ready to start? Create an account to start for free, or ask your question via the contact page.

Frequently asked questions

How many teams do I need for a Christmas quiz?

Aim for 10 to 15 teams for a hall of average size. That is a guideline, not a rule. After the first edition, adjust your hall to how many teams came.

May I organise a raffle during the quiz?

Yes, within the limits: a recognised association, at most €5 per ticket, 1,000 tickets and prizes up to €500 in kind, with at least 70 percent going to the cause. Online tickets need a different permission. Ask your municipality first.

Does a team get a tax certificate for the entry fee?

We advise against it, because a gift must be without anything in return and a team gets a quiz night back. Confirm this with FOD Financiën. A separate, free gift can qualify if you are a recognised institution.

How do I let teams sign up and pay?

Through a donation page with a clear label per amount. With WeGlow.world you set amounts with an explanation, and the captain follows the usual steps: amount, details, overview. After that they can start their own action page.

Can a Christmas quiz be fully online?

Yes. You need a video platform, a shared answer form and a quizmaster. Test for 30 minutes beforehand. Extra rules apply to an online raffle, so leave that part out if you have not arranged it.

Sources

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