Charity Christmas Quiz: How to Organise It Step by Step

Organise a charity Christmas quiz in a hall or online: rounds, teams, sign-up from your donation page and prizes within Spain's raffle rules.

In short A charity Christmas quiz works in a hall or online: teams of 4 to 6 people, 5 rounds of 10 questions and about 90 minutes of play. Teams sign up from your donation page and you plan everything in 6 weeks. If there are prizes, follow the raffle rules of your autonomous community.

this article describes the rules in Spain.

Why a quiz fits a charity Christmas

A quiz brings friends, colleagues and families around a table, and that is exactly what a charity Christmas campaign is after: people getting together to help.

The format also suits almost any organisation. It can be a dinner at the association's premises, an afternoon in a bar that lends you a room, or a video call with teams spread across Spain. If you want more formats, see our ideas for a charity Christmas campaign.

Choose the format: hall or online

In a hall you create more atmosphere and can also raise money with the bar or a table of charity gifts. Count on 8 to 12 tables of 4 to 6 people so the host can reach everyone.

Online you reach more people: relatives who live far away, former volunteers, companies with offices in several cities. Use a video call and a shared form for the answers. The downside is that it is harder to build atmosphere, so pick a high-energy host and keep the pace up.

Quiz structure: rounds, timing and teams

A structure that works well: 5 rounds of 10 questions, with a 10-minute break halfway through the evening. About 90 minutes in total.

  • Round 1: general Christmas culture (traditions, turrón, carols).
  • Round 2: music, with 10 clips of carols or Christmas songs.
  • Round 3: winter films and series.
  • Round 4: your cause, with questions about your organisation's work.
  • Round 5: final round with tiebreaker questions and points wagering.

The round about your cause is the most valuable: every answer explains what you do and why help is needed.

Teams, sign-up and price

Set teams of 4 to 6 people and a clear price per team or per person. As an example, you could start at €10 per person and adjust it to your audience. Also decide how many teams you accept so the room does not overflow.

Leave an option for those who cannot play: a donation without a team. That way the friend who lives in another city can take part too. Close sign-ups 5 days before the quiz.

Prizes and raffles: mind the rules

The simplest thing is to reward the score: a symbolic gift for the winning team, donated by a local shop, and a prize for the best team name. A prize won on points is not the same as a raffle.

If you want to add a rifa or tombola during the evening, then rules do apply. Under Spain's national gambling law and the regulations of Madrid, raffle prizes cannot be cash, and raffles are regulated by autonomous community.

  • Community of Madrid: for associations it is a prior notification, lasting a maximum of one month and with prizes in kind. There is a separate fee and it is not clear which type applies to a small organisation, so check.
  • Catalonia: authorisation if prizes exceed €3,000, requested one month in advance; at €3,000 or less, a prior notification is enough.
  • Other communities: we could not confirm. Ask the consejería or dirección general de juego of your autonomous community.

Selling tickets online is not confirmed either: get legal advice before selling them from the donation page. To avoid problems, do not use the Christmas Lottery or shares as a fundraising tool without consulting SELAE.

How to do it with WeGlow.world

Sign-up can live on your WeGlow.world donation page, which is created in three steps: amount, personal details and summary. You can offer amounts with a label, for example "Team entry" or "Individual entry", and the form asks for name and e-mail. The optional message can be used to give the team name.

Teams can also create their own action page to ask their contacts to support the quiz. Each captain motivates their people and you see how it all adds up. Thank-you texts are sent automatically if you have written one, and the page works well on mobile.

For an online quiz, see our guide to an online Christmas campaign. The four Christmas experiences are a concept until the official launch. In the Starry Sky, every gift becomes a star and you fly from star to star; it would be a lovely closer to show at the end of the quiz. You will find them all in the Christmas fundraising hub.

If you want to get started, open an account and create your page: start for free with an account.

Timeline: 6 weeks to the quiz

Planning ahead makes the difference. This timeline works for both hall and online.

  • 6 weeks before: set date, format, price and venue or platform.
  • Week 5: get symbolic prizes and a host.
  • Week 4: create the donation page with sign-up and start communicating.
  • Weeks 3 and 2: write the 50 questions, run a test with 2 or 3 volunteers and send reminders.
  • Week 1: close sign-ups, prepare the answer sheets and scoring.
  • Quiz day: arrive 1 hour early and rehearse the sound.

Afterwards, send a thank-you within 48 hours with the result and the total raised. Our guide to organising a charity Christmas campaign helps with the rest of the timeline.

Donations, tax relief and privacy

The quiz entry gives you something in return: you get to play. So do not present it as a deductible donation. If you want to offer a tax advantage, encourage an additional donation.

Under Law 49/2002, the personal income tax (IRPF) deduction is 80% on the first €250 and 40% above that, and only if the organisation is covered by that law, for example a foundation or an association declared of public utility. The certificate requires the donor's tax ID (NIF).

If your organisation is an association without that declaration, do not promise tax relief. Consult your adviser or the Spanish tax agency (AEAT). The Basque Country and Navarre have their own tax system, which we have not reviewed.

For communications, the LSSI requires commercial e-mails to have prior consent or fall under a very limited exception. The safest route is an explicit opt-in checkbox. Do not forget to offer a simple way to unsubscribe. If minors take part, consult the AEPD: their own consent is valid from age 14.

Frequently asked questions

These are the doubts that come up most when preparing a charity quiz.

How many teams do I need for it to be worthwhile?

With 8 teams of 4 people you already have 32 participants and a good atmosphere. Measure success by sign-ups against capacity, not by a magic number.

Can I run the quiz online and in a hall at the same time?

Yes, but it takes more effort. You need someone to look after the online teams and a good connection. If it is your first time, start with a single format.

Can I give a prize to the winning team?

A symbolic prize based on score is the simplest. If you add a rifa, the rules of your autonomous community apply and prizes cannot be cash.

Are the entry fees tax deductible?

Do not present them that way, because something is given in return. Only an additional donation to an organisation covered by Law 49/2002 can give a right to deduction. Ask the AEAT or your adviser.

What about the option for people who do not play?

Offer a donation without a team on the same page. That way relatives, former volunteers and companies that cannot attend can still take part.

Sources

Consulted on 9 October 2026.

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